Looking for AI Tools to Digitize and Organize Legacy Documents Effectively

[emilycarter98]

Hello,

I'm currently exploring AI-driven solutions to digitize and organize a large volume of legacy business documents, primarily scanned contracts, vendor records, invoices, and print archives. Many of these files are either half-indexed or sitting in shared folders with no structure, making them hard to retrieve when needed.
I’m interested in tools that can do more than just OCR. Specifically, I’m looking for platforms that offer:

• Contextual search across documents using layout and entity recognition
• Clean extraction of metadata like dates, names, and document types
• Support for stitching multi-page documents and tagging related content
• Usable interface for non-technical teams to search and access files

We’ve started looking into Collatio Digital Archive, which seems promising in terms of document structure analysis and entity tagging, but still early in our evaluation.

If you’ve used similar tools or tackled this kind of problem, I’d really appreciate hearing what worked, what didn’t, and where AI actually made a difference.

Thanks in advance!